Privacy Policy

Effective Date: [EFFECTIVE_DATE]
Last Updated: [LAST_UPDATED_DATE]

1. Introduction

Taskin AI, LLC ("Taskin AI," "we," "us," or "our") respects your privacy and is committed to being transparent about how we handle your personal information. This Privacy Policy explains what information we collect, how we use it, who we share it with, and the choices and rights you have when you use our website, artificial intelligence services, and related products (collectively, the "Services").

By using our Services, you agree to the practices described in this Privacy Policy. If you do not agree, please do not use the Services.

2. Who We Are

Taskin AI, LLC is a limited liability company organized in the State of Alabama, United States. We provide artificial intelligence products and services to both individual consumers and business clients. Our registered address is 123 Main Street, Wilmer, Alabama [ZIP_CODE], United States. Our website is located at [WEBSITE_URL], and you may contact us for general inquiries or privacy-related matters at [CONTACT_EMAIL].

3. Information We Collect

We collect several categories of personal information in the course of providing our Services.

3.1 Information You Provide Directly

When you sign up, contact us, or request our Services, you may provide contact details such as your name, email address, phone number, business name, and similar identifiers. If you create an account, we collect account information including your login credentials, account preferences, and profile information. If you purchase a paid Service, we collect payment information such as your billing name, billing address, and payment card details; these details are processed by our third-party payment processor, [PAYMENT_PROCESSOR], and we do not store full payment card numbers on our own systems.

When you interact with our AI Services, we collect the user inputs and conversations you submit, which may include text, prompts, questions, files, audio, images, voice recordings, or other content, including interactions with AI agents, chatbots, or voice assistants we build or operate. We also retain the content of your communications with us, such as emails, support tickets, and SMS messages.

3.2 Information Collected Automatically

When you use our Services, we automatically collect usage data such as the pages you visit, the features you use, timestamps, referring URLs, and click behavior. We also collect device and technical data such as your IP address, browser type, operating system, device identifiers, and language preferences. Cookies and similar technologies are described in Section 11 below.

3.3 Information from Third Parties

We may receive information about you from service providers we work with. For example, our payment processor may confirm a transaction, and our analytics providers may share information about how you interact with our website.

4. How We Use Your Information

We use your personal information to provide the Services, which includes creating and managing your account, delivering AI outputs, processing your requests, and operating AI agents and automations on your behalf. We also use it to improve our AI models and Services by analyzing user inputs, conversations, and outputs to evaluate, fine-tune, and refine our AI systems and product features; your opt-out right is described in Section 5.

We use your information to provide customer support by responding to inquiries, troubleshooting issues, and providing help. We use it for billing and payments, which includes processing transactions, sending invoices, and preventing fraudulent charges. We use it for marketing and promotional communications, which we send through [MARKETING_CHANNELS], and from which you may opt out at any time. We use it for security and fraud prevention, which includes detecting abuse, protecting the Services, and enforcing our terms.

Finally, we use it to comply with applicable laws, respond to lawful requests, and enforce our legal rights.

5. AI-Specific Data Practices

Because we are an AI agency, we want to be especially clear about how your data is handled in the AI context.

By default, we may use user inputs, conversations, and outputs to evaluate, fine-tune, and improve our AI models and Services. You may opt out of this use at any time by emailing [CONTACT_EMAIL], and opting out will not affect your ability to use the Services.

Some AI functionality is powered by third-party model providers, including OpenAI, Anthropic (Claude), and xAI (Grok). Their handling of inputs sent through their APIs is governed by their own privacy terms and any data-processing agreements they have with us. We select providers that contractually agree not to train their foundation models on data sent through their APIs unless we or you explicitly enable that.

Our Services produce AI-generated outputs, recommendations, and content. We do not use these outputs to make decisions that produce legal or similarly significant effects on you without human involvement.

You should not submit sensitive personal information into AI inputs unless the specific Service is expressly designed to handle it. Sensitive personal information includes items such as government identifiers, health information, precise financial account credentials, and other people's personal data submitted without a lawful basis.

6. Third-Party Services and Subprocessors

We rely on third-party providers to operate the Services. Each provider has access only to the personal information necessary to perform its function and is bound by its own contractual obligations to protect that information.

We use GoHighLevel for CRM, marketing automation, and client communications. We use OpenAI, Anthropic (Claude), and xAI (Grok) for large-language-model APIs that power our AI features. We use BuildMyAgent for AI agent-building infrastructure. We use Twilio for SMS, voice, and messaging services. We use ElevenLabs for AI voice synthesis. We use Make.com and n8n for workflow automation. We use [PAYMENT_PROCESSOR] for payment processing.

An up-to-date list of subprocessors is available on request from [CONTACT_EMAIL].

7. How We Share Your Information

We share personal information only in limited circumstances. We share it with the service providers listed above, who process it on our behalf under written agreements. We share it with your consent, when you direct us to share information with a third party. We share it for legal reasons, including to comply with subpoenas, court orders, or lawful government requests, and to enforce our terms or protect our legal rights. We may also share it in connection with a business transfer, such as a merger, acquisition, financing, or sale of assets, subject to standard confidentiality protections.

We do not sell your personal information in exchange for money, and we do not share your personal information with third-party advertising networks for cross-context behavioral advertising.

Internal note (remove before publishing): If you later install ad-tracking pixels such as the Meta Pixel, Google Ads remarketing tag, TikTok Pixel, or LinkedIn Insight Tag, or if you run retargeting campaigns, the statement above will no longer be accurate. In that case you must add a "Do Not Sell or Share My Personal Information" link and update this section.

8. International Data Transfers

We are based in the United States, and our third-party service providers may process data in the United States and other countries. If you access the Services from outside the United States, your information will be transferred to and processed in the United States, which may have different data-protection laws than your country.

9. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this Policy, unless a longer retention period is required or permitted by law.

Account and contact information is retained for the duration of your account, plus [RETENTION_ACCOUNT] afterward. User inputs and AI conversations are retained for [RETENTION_INPUTS], unless kept longer for legal, compliance, or dispute-resolution purposes.

Payment and billing records are retained for [RETENTION_BILLING] in order to meet tax and accounting obligations. Marketing preferences are retained until you unsubscribe or request deletion. Support communications are retained for [RETENTION_SUPPORT]. Server and security logs are retained for [RETENTION_LOGS].

When data is no longer required, we delete or anonymize it in a secure manner.

10. Data Security

We take reasonable steps to protect your personal information. We use TLS encryption for data in transit between your browser or device and our Services. We also rely on the encryption provided by our third-party platforms, including GoHighLevel, which our clients use to receive our Services. In addition, we select established third-party providers that maintain their own security programs and industry-standard protections.

No system is completely secure. If we become aware of a personal-data breach affecting your information, we will notify you and any applicable regulators as required by law.

Internal note (remove before publishing): Only claim security controls you actually have in place. Overclaiming security in a public privacy policy can create liability with the FTC and state regulators.

As you add controls (encryption at rest, access controls, audits, SOC 2, etc.), update this section.

11. Cookies and Tracking Technologies

Our website uses cookies and similar technologies. Strictly necessary cookies are required for basic site functionality, such as maintaining your session and security. Analytics cookies help us understand how visitors use our website so we can improve it. Marketing cookies help us measure the effectiveness of our marketing and, where applicable, deliver relevant advertising.

You may adjust your browser settings to refuse or delete cookies. Where required by law, we will present a cookie banner allowing you to consent to non-essential cookies.

12. Your Privacy Rights

12.1 Rights Under California Law (CCPA / CPRA)

If you are a California resident, you have the right to know what personal information we collect, use, and disclose about you; to access and receive a copy of that information; to delete personal information we hold about you, subject to legal exceptions; to correct inaccurate personal information; to opt out of the sale or sharing of personal information, noting that we do not currently sell or share personal information for cross-context behavioral advertising, though you may still submit a request; to limit the use of sensitive personal information; and to be free from discrimination for exercising any of these rights.

12.2 Rights of Other U.S. Residents

Residents of other U.S. states with comprehensive privacy laws, including but not limited to Colorado, Connecticut, Virginia, Utah, and Texas, may have similar rights to access, correct, delete, and opt out of certain processing of their personal information. We honor verified requests to the extent required by applicable law.

12.3 How to Exercise Your Rights

To exercise any of these rights, email [CONTACT_EMAIL]. We will verify your request and respond within the timeframes required by applicable law. You may designate an authorized agent to submit requests on your behalf, subject to verification.

13. Marketing Communications

You may opt out of marketing communications at any time by clicking the "unsubscribe" link in any marketing email, replying "STOP" to marketing SMS messages, or by contacting us at [CONTACT_EMAIL]. We will still send you service-related communications, such as account notices or transaction confirmations, as needed.

14. Children's Privacy

Our Services are not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided us with personal information, please contact us at [CONTACT_EMAIL] so we can delete it.

15. Business Customers and Data Processing Agreements

If you are a business customer using our Services to process personal information about your own end users, you may request a Data Processing Agreement (DPA) by contacting us at [CONTACT_EMAIL].

Internal note (remove before publishing): Include this section only if you plan to offer a DPA to your business clients. If not, delete the section. Most B2B AI agencies eventually need one.

16. Third-Party Links

Our Services may contain links to third-party websites or services that we do not control. This Policy does not apply to those third parties, and we encourage you to review their privacy policies.

17. Changes to This Policy

We may update this Privacy Policy from time to time. If we make material changes, we will notify you by email or by posting a prominent notice on our website. The "Last Updated" date at the top indicates when this Policy was last revised.

18. Governing Law

This Privacy Policy is governed by the laws of the State of [GOVERNING_LAW_STATE] and the United States, without regard to conflict-of-law principles, except where applicable law (such as the CCPA/CPRA) provides otherwise.

19. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact Taskin AI, LLC at 123 Main Street, Wilmer, Alabama [ZIP_CODE], United States, or by email at [CONTACT_EMAIL].

Placeholder Reference (delete before publishing)

Replace [ZIP_CODE] with your Alabama ZIP code, likely 36587 (Q1). Replace [CONTACT_EMAIL] with your correct public privacy email (Q2). Replace [WEBSITE_URL] with your live website URL (Q3). Replace [EFFECTIVE_DATE] with the date the policy takes effect and [LAST_UPDATED_DATE] with the date of the most recent update (Q4). Replace [PAYMENT_PROCESSOR] with the name of your payment processor, such as Stripe or GoHighLevel's processor (Q5). Replace [RETENTION_ACCOUNT], [RETENTION_INPUTS], [RETENTION_BILLING], [RETENTION_SUPPORT], and [RETENTION_LOGS] with your retention periods, for example 24 months, 12 months, 7 years, 24 months, and 12 months respectively (Q6). Replace [GOVERNING_LAW_STATE] with the state whose law will govern the policy, such as Alabama or Delaware (Q7). Replace [MARKETING_CHANNELS] with the channels you use, such as "email and SMS" (Q9).

Also review the internal notes in Sections 7, 10, and 15. The Section 15 note is tied to Q8, on whether you will offer a DPA to business clients.